Invites, RSVPs, and entry—without ticketing

Community events are different. Zapigo is built for them.

When Natya Institute of Kathak and Choreography hosted a free, public two-day conference on dance and choreography in Malleshwaram, the challenge wasn’t attracting interest—it was managing complexity without turning the event into a ticketed one.

The conference included:

• Two full days of programming
• Morning and afternoon sessions
• Performances, panel discussions, and an exhibition
• Multiple speakers with detailed bios, photographs, and video references

Natya needed three things at once:

1. A way to present a rich, multi-day agenda clearly
2. A dignified way to understand who was attending
3. A simple system to manage entry at the venue

What Zapigo did

• Designed a single digital invitation that captured the full structure of the conference
• Included session-wise agendas, speaker profiles, images, and embedded YouTube videos
• Shared the invite via WhatsApp and collected RSVPs seamlessly
• Generated QR-based digital gate passes automatically after RSVP confirmation

Each attendee received a personal QR pass on their phone, which they could show at the gate for entry—no printing, no lists, no manual checking.

The result

• Smooth entry management for a free public event
• Clear visibility into attendance without ticketing or payments
• A respectful, non-intrusive experience for guests

Zapigo helped Natya focus on the cultural and intellectual work—while invitations, RSVPs, and gate entry quietly took care of themselves.

Cultural institutions and community organisers don’t run events like commercial shows—and tools built for ticket sales often feel out of place.

Community events are often:

• Free and open to the public
• Spread across multiple days or sessions
• Content-heavy, not transactional
• Shared primarily via WhatsApp

Yet organisers still need:

• Structure without rigidity
• Attendance visibility without paywalls
• Order at the gate without turning people away

Invitations, RSVPs, and entry—without ticketing

Zapigo helps community organisers:

• Create detailed, multi-day invitations with rich context
• Share invites naturally on WhatsApp
• Collect RSVPs without forms or forced accounts
• Issue QR-based digital gate passes for smooth on-ground entry

Every attendee carries their pass on their phone.

Every organiser gets clarity—without selling tickets.

Designed to respect culture, not commercialise it

Zapigo’s gate passes are not tickets.

They’re simply a way to:

• Manage crowd flow
• Ensure safety and capacity
• Document participation for future outreach

No pricing.

No checkout flows.

No friction.

Free to invite. Built for continuity.

Zapigo invitations and passes are free because:

• Community trust matters
• Cultural events grow through openness
• The same organisers host again and again

We help communities run meaningful events today—and quietly support everything they build next